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Philanthropy and Membership Manager

Printable Job Posting - PDF file 

Date Posted: Tuesday, October 22, 2019 

Current Posting Expires: 12/22/2019 

Position Description:

This is a full-time core position. The successful candidate will have the following skills: strong interpersonal skills, positive attitude, flexibility, ability to manage multiple priorities simultaneously.  Proficient computer skills, including experience with donor database DonorPerfect or similar, mass e-mail system experience, and Microsoft (Outlook, Word, Excel, and PowerPoint).  Experience in performing mail merges essential. Data analysis skills and knowledge of WordPress desired but not essential. Not-for-profit and/or membership/association experience ideal.

They will enjoy database management, have strong verbal and written communication skills, excellent interpersonal skills, project coordination experience, a flexible attitude, and be a self-starter who can work independently with a curiosity for knowledge.  This position also requires in-depth working knowledge and proven history with print, web and e-blast design, and social media messaging.  Prior office environment and non-profit experience are strongly desired.

Supervised by the Director of Development. 

Responsibilities & Requirements:

Responsibilities of the position will include, but not be limited to:

  • Managing donor records, receipting, and general communications with complete confidentiality in a timely manner.
  • Creating and Maintaining social media and website efforts with other team members.
  • Researching, identifying, cultivating, tracking, and coordinating grant, corporate, and foundation opportunities.
  • Oversee the timeliness of the donor acknowledgment process, prepare acknowledgment letters for major gift donors, produce new donor packets and coordinate all benefits fulfillment; respond promptly and follow up to any donor or patron inquiries as needed.
  • Proof the accuracy of monthly printed donor listings and keep lists up to date on the website.
  • Handle daily deposits for donations.
  • Enter information in the database (DonorPerfect).
  • Take notes and handle follow-up action items from Development Team meetings when necessary.
  • Coordinate internal mailings for the Development Team.
  • Assist in the coordination of Major Gift meetings and stewardship of Major Gift donors.
  • Assistance with the logistics and coordination of donor, fundraising and community events ranging from 50-700.  This includes, but is not limited to, online ticketing and auction entry, maintenance and platforms, volunteer management, efficient registration and check-out systems and processes, name tags, corporate sponsorship administration and more.
  • Fundraising and organizational communications (eBlasts, mailings, online campaigns and more).
  • Coordination and some supervision of volunteers involved in the office and fundraising activities.
  • Help manage the preparation of annual newsletter and fundraising materials.
  • Preparation of materials for board and other meetings.
  • Other office and organizational tasks as assigned by the Development and Executive Director.




  • A bachelor’s degree required and a minimum of 3+ years of professional work experience.
  • Understanding of and familiarity with DonorPerfect or very similar database is a critical skill for this position.  In addition, the position is responsible for database integrity, donation processing and fulfillment, reporting, and administrative tasks for the department.
  • Excellent computer skills, including experience with Microsoft Office suite.
  • Comfortable interacting professionally with all levels of donors, supporters, and volunteers.  Includes excellent interpersonal communication skills by phone, in person and email.
  • Aptitude for basic workplace technology, and the ability to troubleshoot.
  • Ability to multi-task and stay calm under pressure.
  • Ability to develop effective work plans, organize details, set priorities, and meet deadlines.
  • Team player and strong time management skills and ability to meet deadlines.
  • Able and willing to work outside of the constraints of a standard workweek, as required, including weekends.
  • Knowledge and use of social media platforms such as facebook, Twitter, Instagram, etc.
  • Ability to work independently and take ownership of projects.
  • Workstyle characterized by self-motivation, initiative, and integrity.
  • Commitment to the mission of Harpeth Conservancy.
  • Ability to lift 35 pounds.
  • Valid Driver’s License in the State of Tennessee and adequate transportation and proof of insurance.
  • Must be able to work legally in the United States.


Would be a plus:

  • Knowledge of website platform, WordPress, and its maintenance.
  • Graphic Design proficiency, experience with Adobe Design or similar software.
  • Ability to use social media, plan and implement digital communications.
  • Have connections from working or living in Tennessee.
  • Knowledge of and interest in conservation to aid in the explanation of our work to a broad variety of audiences, both in written materials and person-to-person.


Salary, Benefits and Work Environment:

Salary range from mid- $30s to mid- $40s commensurate with experience with opportunity for growth.  The position is based at our office in Brentwood, TN.  A flexible work schedule is expected to accommodate evenings and weekends, travel and traffic.  Harpeth Conservancy benefits include generous paid-time-off and Blue Cross Blue Shield of TN cafeteria health insurance plan with a pre-tax Health Savings Account.

Job Type: Full-time

Job Categories: Communications/Marketing/PR


Contact Information and Procedure:

Email cover letter, resume, and references to Haylee Waddey Hall, Development Director at info@harpethriver.org.


Haylee Waddey Hall, Development Director 

215 Jamestown Park Suite 101, Brentwood, TN 37027

Phone: (615) 790-9767


AmeriCorpsAmeriCorps Positions Available: 0

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Summer Internships

If you are a college or post-graduate level student who is looking for an internship course credit during the school year or summer, please contact us. We are interested in students in the sciences, communications, law, environmental education, engineering, and others.

We recruit interns every summer to assist us with many different aspects of our work. Interns help with conservation education programs, restoration projects, policy and advocacy issues, volunteer coordination, water quality monitoring, data entry, office tasks, research, and other programs and projects. Interns are typically college students or college graduates with academic and/or work experience in aquatic science and water resource management. If you are interested in our internship program, send a cover letter and resume to us at info@harpethriver.org.

The list below is broad to encourage interest across many disciplines.

  • A passion for clean water, healthy aquatic ecosystems, and aquatic life.
  • Coursework in environmental science, biology, sustainability, or other relevant courses.
  • Aquatic science, water resource management, environmental studies, or related coursework desired.
  • Work experience in aquatic science, water resource management, and water resource policy if applicable.
  • Water quality monitoring knowledge or work experience if applicable.
  • Experience in communication, use of SM platforms, and/or outreach in the community if applicable.
  • Experience with education, either adult or youth.
  • GIS and GPS training and/or experience.
  • Outgoing personality and willing to enthusiastically represent HRWA at public outreach events.
  • Team player who can work collaboratively with staff, interns, and external partners.
  • Excellent oral and written communication skills, eager to learn, and attention to detail.
  • Willing to work long hours in the outdoors, sometimes during difficult environmental conditions.
  • Willing to perform, at times tedious tasks in the office.
  • Physically fit and a good swimmer.
  • Paddling experience in canoe and kayak.
  • Must be reliable and responsible with the proven ability to work autonomously.
  • Social media savvy and web site design experience.
  • Drivers license and vehicle for travel throughout the watershed.